SUMMARY MINUTES New New York Mills City Council 118 N Main Ave New York Mills, MN

November 18, 2025 4:30 p.m.

Members present: Maki, Nesland, Hetland, Grotheer, Hammond

Staff present: City Clerk Roberts, Admin Assistant Kopveiler, Public Works Director Mattson, Police Chief Bobby Berndt

Guests Present: Chad Koenen-NYM Dispatch, U of MN Extension Agent Olivia Olson, OTT Co. Sheriff Barry Fitzgibbons-Fergus Falls, John & Michelle Wangler-Ottertail, Lenny & Millie Brunn-St Cloud, Roger Bechtold-Richmond, George Bechtold-St Cloud, Gene & Kathy Bechtold-Bowlus, Rose Skudlarek-Ottertail, Grace Wangler,-Ottertail, Emalea Edberg—Park Rapids, J Wangler-Park Rapids, Grant Wangler-Park Rapids

Call to Order by Mayor Hetland at 4:30 p.m. A quorum was present.

Pledge of Allegiance

Final Agenda Adoption –Addition to Boards/Committee Reports-Olivia Olson/U of M Extension. Motion by Nesland to approve with addition to agenda, 2nd by Hammond. Vote u/c

Approval of Minutes from October 14, 2025 Regular Meeting – Motion by Maki to approve, 2nd by Grotheer. Vote u/c

Department Reports

Liquor Store Report – Motion by Hammond to approve, 2nd by Maki. Vote u/c Police Department Report – Motion by Hammond to approve, 2nd by Grotheer. Vote u/c

Utilities Department Report – Motion by Nesland to approve report as well as bid from Systems Technology for fire alarm systems repairs in City Center and Step raise for Dylan Ness, 2nd by Grotheer. Vote u/c

Administration Report – Motion by Hammond to approve report along with step raise for Dylan Ness, 2nd by Maki. Vote u/c.

Committee Reports- Economic Development Authority-Draft minutes in packet from October 15, 2025 meeting. Next Meeting November 19, 2025

Other Committee Talking Points-UofM Extension Agent Olivia Olson introduced upcoming community event Saturday, November 22nd, 1-4 pm in New York Mills for Buckthorn Removal.

Financial Consent Agenda, Financial Reports & Payment of Financial Claims-Motion by Hammond to approve including additional bills submitted, 2nd by Grotheer. Vote u/c

Old Business- Holsen Solar Installation Agreement-Final approval of Requested Changes & Approval to make deposit payment. Motion by Nesland, 2nd by Hammond to approve with change to 30-day net pay and payment of deposit. Vote u/c.

Sidewalk Snow Removal for Downton City Businesses- Motion by Nesland to continue to do downtown this year for those interested, with service being discontinued after this season. Motion 2nd by Hammond. Vote u/c.

Public Requests –

Open Public Forum – No one present with concerns

New Business –

Communications & Recognitions- Lifesaving Award Presentation-John Wangler-Lifesaving Award was presented by Council to John Wangler of Ottertail for his heroic act of November 11, 2024.

Organic Recycling-Motion by Grotheer to move forward with Organic Recycling Program with location to be at Food Shelf property. Motion 2nd by Hammond. Vote u/c.

Approval of Steffl Drilling & Pump Invoice for Well #5 Test Pumping- Motion to approve by Hammond, 2nd by Maki. Vote u/c.

Resolution Acknowledging Donation to City of NYM from Anonymous Donor Through West Central Initiative–Resolution No. 11-18-2025-Motion by Nesland to approve, 2nd by Maki. Vote u/c

Resolution Acknowledging City & Twp. Winter Maintenance Agreement-Resolution No. 11-18-2025a-Motion by Maki to approve, 2nd by Grotheer. Vote u/c

Resolution Acknowledging City Seal Coat & Crack Seal Agreement-Resolution No 11-18-2025b-Motion by Hammond to approve, 2nd by Nesland. Vote u/c.

Resolution Acknowledging City Traffic Marking Agreement-Resolution No. 11-18-2025c-Motion by Hammond to approve, 2nd by Grotheer. Vote u/c.

MN Paid Leave-Approval of the Proposed Split of Premium-Personnel Committee-Motion by Maki to approve, 2nd by Grotheer. Vote u/c.

Closed Session-Department Head Performance Review- 5:18 pm Meeting Re-opened at 5:56 pm

Adjournment- Motion to adjourn at 5:58 p.m. by Hammond, 2nd by Nesland. Vote u/c

Next Regular Meeting

Tuesday December 9, 2025

Published November 26, 2025